BOARD OF DIRECTORS

BOARD POSITIONS AND GENERAL RESPONSIBILITIES:

PRESIDENT and VICE PRESIDENT will work together to:

                    ·  Call special meetings

                        ·  Review and set club policies and procedures

                        ·  Conduct meetings

                        ·  Review coaching contracts

·  Provide counseling to coaches, board members, committee members etc

·  Provide long range planning

VICE PRESIDENT – additional responsibilities

·  Succeed President

                        ·  Educating new members

                        ·  Selecting team representatives

                        ·  Communicating with parent representatives

TREASURER

                        ·  Billing and collecting monthly dues

                        ·  Establishing the budget

                        ·  Maintaining a relationship with the bank, i.e. make deposits, etc

                        ·  Provide a monthly and year end financial report

·  Paying bills

·  Processing payroll and benefits

·  File necessary tax reports

SECRETARY

·  Keep accurate minutes of meetings and distribute to board members

FUNDRAISING

·  Implement a fundraising program for major sponsors and smaller meet contributors

·  Establish target list of corporate sponsors

·  Maintain contact with existing and potential corporate sponsors

·  Manage relationships with corporate sponsors

·  Heat sheet advertising and promotion of the club

·  Other activities as voted on by the board

MEET DIRECTOR

·  Work with meet director

·  Coordinate all aspects of club sponsored meets

·  Responsible for all club equipment

·  Work with head coach to schedule swim meet dates in conjunction with available facilities

OFFICIALS

·  Responsible for recruiting and developing club officials

·  Responsible for coordinating officials for club sponsored meets

SPIRIT

·  Organize dinners and other key events (golf, movies, canoeing, etc.) to enhance team spirit

·  Organize banquet locations, menu, time, awards and agenda

·  Maintain and manage spirit wear items to be sold to club members

·  Organize parade float and participations

·  Order meet shirts and heat sheets to be sold at club sponsored events  

VOLUNTEERS

·  Coordinate all staffing for club sponsored meets

HOSPITALITY AND CONCESSIONS

·  Plan menu for club sponsored events

·  Purchase items for events

·  Clean and set up areas before events

·  Tear down and clean up both areas after events

COMMUNICATIONS

·  Coordinate advertising into local papers

·  Coordinate a monthly newsletter with head coach

·  Distribute flyers to all schools

·  Take and collect pictures of club members

·  Maintain pool bulletin boards

·  Maintain member folders

·  Maintain an active roster of members

·  Coordinate website and emails

ORGANIZATIONAL

·  Oversee development of committees

HEAD COACH

·  Conduct parent meetings

·  Maintain team records

·  Submit meet entries

·  Supervise and develop coaching staff

·  Provide meet entry information to treasurer for billing

·  Maintain proof book

·  Work with all committee chairpersons as needed